The enhanced Payment Instruction section in Booking Details introduces several improvements designed to streamline payment management, reduce missed transactions, and improve the overall user experience.
Key Enhancements
- Clear Payment Information: The improved interface provides a comprehensive view of payment status, the amount to be collected, and OTA commission details. This clarity ensures that all financial transactions are accurately recorded and managed with ease.
- Quick Payment Processing: A new "Charge" button allows direct payment collection from the provided card. This feature eliminates unnecessary steps, making transactions faster and more efficient.
- Add New Card with Ease: Modifying or adding a new payment method is now a seamless process. A single click enables instant updates, ensuring that payment details remain accurate and up to date.
- Prominent Notifications: Unpaid bookings are now clearly marked with prominent alerts, reducing the likelihood of missed payments. These notifications provide real-time insights, enabling timely action to maintain revenue flow.
This enhancement is applied for:
- Bookings from Agoda and Booking.com.
- Payment Method: Using and not using Hotel Link Pay.
Understanding the key fields
(1): Payment In-charge: The chip shows information on who will collect payment from the guest for the booking. There are two types:
-
- Hotel needs to collect
- OTA collected
- Hotel needs to collect
Note: When the payment method = OTA handles the payment, the payment in-charge chip has 2 chips:
- Hotel needs to collect: If:
- There is virtual card information from OTA. The content is: Guest paid to OTA. Make sure to charge the Virtual Credit Card issued by OTA.
- There is real card information from OTA. The content is: This booking has not been paid. Make sure to collect the payment.
- OTA collected: If:
- There is no virtual card information from OTA. The content is: Guest paid to OTA and OTA will pay out to the hotel.
(2): Icon:
- Shows notes from OTA regarding payment details.
- Extracts information from the Additional Details section.
- If Additional Details is empty, the icon will be hidden.
(3): Payment method to collect payment from the guest:
There are 4 cases:
- Hotel collects the payment + no card
- Hotel collects the payment + card included
- Hotel collects the payment + virtual card information (only happens when OTA provides the virtual credit card)
- OTA collects the payment: Guest will pay to OTA and OTA will pay out to the hotel.
(4): Payment & Commission Information:
-
Case 1: OTA collected:
- Paid amount: Mandatory
- OTA commission: If not available, the commission line will be hidden.
-
Case 2: Hotel needs to collect:
- Amount to be charged: Mandatory
- OTA commission: If not available, the commission line will be hidden.
(5): Card & Hotel Link Pay Information
There are three cases:
- Not using Hotel Link Pay nor card included:
- Not using Hotel Link Pay but having card from OTA: You can click View Card as normal
- Using Hotel Link Pay: You can charge card by clicking the button below:
Note: The section (5) will be hidden if:
- Guest pay at arrival: The guest will pay directly to the hotel. No payment details will be included when the booking is received.
- Booking.com provides a VCC (Virtual Credit Card) for processing payments.
The Payment Instruction section enhancement provides a technology-driven approach to financial management, empowering partners and hoteliers with improved visibility, automation, and control over payment transactions.